Searching for the best forms app to simplify your data collection? Discover the best options for user-friendly interfaces, powerful features, and seamless integrations.
The top online form builders of 2025 include Google Forms, Jotform, Typeform, and Deftform, each offering unique capabilities and features.
Key considerations when selecting a form builder are ease of use, customization options, and integration capabilities to enhance data management.
Security features such as data encryption and GDPR compliance are critical for protecting sensitive information in online form submissions.
The digital age has ushered in a plethora of online form builders, each aiming to simplify data collection while offering unique features. After extensive testing of over 100 platforms, we’ve curated a list of the top online form builders of 2025.
These tools stand out for their user-friendly interfaces, integration capabilities, and extensive customization options. The top choices are:
Google Forms
Jotform
Typeform
Deftform
Each offers unique features.
Google Forms is a go-to choice for many due to its simplicity and seamless integration with other Google services. This online form builder allows users to quickly create forms for free, making it an ideal tool for those who need to build forms without incurring costs.
One of its standout features is the integration with Google Sheets, which facilitates smooth data management and real-time updates. Sharing options are versatile, including email, direct links, and HTML embedding, making it easy to distribute your forms.
However, it’s worth noting that Google Forms lacks some advanced features found in other platforms, which may be a limitation for users seeking more sophisticated functionalities.
Jotform shines with its ability to:
Create professional-looking forms without requiring any coding knowledge
Include AI features that facilitate the creation of forms using advanced technology
Offer a wide variety of form templates forms, making it easy to find a design that fits users’ needs
Additionally, Jotform integrates seamlessly with various platforms such as HubSpot, Zoho, and Salesforce, enhancing its utility for businesses seeking comprehensive data management solutions. While the free plan has some limitations, the paid plans start at $39 per month and offer extensive features including an AI agent that presents forms in a conversational chat format.
Typeform is known for its polished user interface and conversational form design, which enhances user engagement. The platform’s smooth user experience makes it a favorite among those looking to create engaging and interactive forms.
While Typeform does offer a free plan, the limitations mean that many users opt for the paid plans, which start at $29 per month. One of the standout features of Typeform is the email notifications for new entries, ensuring that users are promptly informed about new form submissions.
Deftform stands out as a reliable online form builder, trusted by over 1300 customers. One of its unique selling points is the lifetime access option, providing excellent value and flexibility for users. Deftform’s robust features and customer trust make it a strong contender in the online form builder market.
With a focus on reliability and user satisfaction, Deftform ensures that users can create and manage forms with ease, starting with the first form.
When choosing an online form builder, it’s essential to consider several key features that can significantly impact your form creation process and user experience. These features include:
Ease of use: A user-friendly interface enables quick and intuitive form creation.
Customization options: Extensive customization options ensure forms reflect your brand identity.
Integration capabilities.
Additionally, seamless integration with other tools and platforms can automate workflows and enhance data management.
The best form builders simplify the process of creating forms by:
Allowing users to generate forms quickly and intuitively
Providing a straightforward navigation interface, which is important according to user feedback
Including features like drag-and-drop functionality
Offering one-column layouts to enhance user understanding and reduce errors These features ensure a smoother experience for both form creators and respondents using a simple form builder app.
Customization options are crucial for tailoring forms to reflect brand identity and improve user engagement. Many form builders offer a range of customization features, enabling users to modify themes, layouts, images, form fields, and integration options to match their own design and customize forms to align with brand identity.
For example, Formstack offers fully customizable designs through a visual editor and CSS, enabling detailed personalization. Such flexibility ensures that forms are not only functional but also visually appealing and aligned with branding objectives.
Integration capabilities are essential for enhancing the functionality of online forms and popular integrations can significantly improve this process. Integrating with tools like Google Sheets allows form data to be automatically added into rows, streamlining data collection and management. Platforms like Formstack integrate with Slack messages to send slack messages providing notifications on new submissions, improving team communication.
Automation capabilities are crucial for form builders, allowing for a wide range of automation opportunities that automatically create efficiency.
Advanced functionalities in form builders can elevate your data collection. Features like powerful forms, conditional logic, payment integration, and B2B data enrichment can significantly enhance the effectiveness of your forms.
Advanced features enable tailored user experiences, secure transactions, and enhanced data accuracy, making forms more engaging and reliable.
Conditional logic is a powerful feature that allows forms to show or hide questions based on user answers. This functionality creates dynamic forms that change based on user inputs, enhancing the relevance and accuracy of the collected data.
Implementing skip logic can further streamline the form fill process, making it quicker and more efficient for respondents and save time.
Payment integration is essential for forms that need to accept payments, such as registration forms for paid events or online store purchases. Secure online payments are crucial for enhancing the efficiency and trustworthiness of online forms.
Many online form builders integrate with popular payment gateways like Stripe and PayPal, streamlining transactions and boosting user confidence.
B2B data enrichment is a valuable feature for enhancing the accuracy and completeness of the data filled through forms. Deftform’s Business add-on, for example, offers B2B data enrichment that includes checking the validity of email addresses and providing additional information.
This ensures that the data collect data is not only accurate but also enriched with valuable insights, making it more useful for business applications.
Security and compliance are paramount when dealing with online forms, especially when collecting sensitive information. Utilizing a secure form builder improves data protection and helps meet various regulatory requirements, including GDPR and HIPAA.
Features like password-protected forms and data encryption ensure that user data is safeguarded throughout the form submission process.
GDPR compliance is vital for organizations collecting data from EU users. This regulation requires organizations to implement strict data protection measures to safeguard data privacy and user privacy.
Form builders simplify compliance by including features for user consent and data usage transparency, aligning with GDPR requirements.
Data encryption is a fundamental practice for securing sensitive information during online form submissions. End-to-end encryption safeguards user data throughout the submission process, ensuring that sensitive information is protected from unauthorized access.
Encrypting data in transit further enhances security, making sure that the information remains confidential during transmission.
Uptime guarantees are critical for online form builders as they ensure that the service is available for users when needed, boosting reliability and trust. Deftform, for example, offers a 99.9% uptime guarantee per year, ensuring that users can rely on the service for consistent access and minimizing downtime disruptions.
Choosing a form builder with a robust uptime guarantee is essential for businesses that depend on uninterrupted service for collecting data and responses.
Knowing the pricing models and special offers for online form builders helps make informed decisions that fit your budget and needs. From free plans to subscription-based models and lifetime access offers, there are options to suit every user.
Explore the various pricing models and special offers from top form builders.
Several online form builders offer free plans, making it easy for users to start creating forms without any upfront costs. For instance, Cognito Forms’ free plan includes unlimited forms, 100MB of storage, and allows for up to 500 entries per month.
Other platforms like Typeform, Feathery, and Zoho Forms also offer free plans, though they may have limitations in terms of features and usage.
Subscription-based models offer more advanced features and higher usage limits compared to free plans. Here are some examples of subscription plans and trial offers:
Formstack: starts at $99 a month, includes a 14-day free trial to test the platform before subscribing
Jotform: starting price is $39/month
Microsoft Forms: $6/user/month
Deftform offers flexible pricing, including pay-as-you-go and a one-time lifetime purchase, catering to various user needs.
Lifetime access offers are a unique pricing model that provide users with a one-time payment option for continued use of form builder features without ongoing subscription costs. Deftform, for example, offers a lifetime package priced at €189, which includes unlimited access to its features.
Additionally, users can receive a 30% discount using the code Y2MDCZOQ, making this offer even more appealing. This time-sensitive deal provides exceptional value and flexibility, ensuring that users can take advantage of Deftform’s robust features without recurring fees.
Following best practices maximizes form responses. Key strategies include optimizing user experience design, ensuring mobile compatibility, and employing effective sharing strategies.
Focusing on these areas increases engagement and completion rates, enhancing data collection success.
Visually appealing forms encourage user completion. A user-friendly interface and intuitive design enhance form creation and submission. Customization options allow users to modify themes, layouts, and images to match their brand identity, making the new form submission more engaging and relevant.
Optimizing forms for mobile devices ensures accessibility across all platforms, boosting response rates.
As many users browse primarily on their smartphones, mobile-friendly forms are crucial for reaching a broader audience. Mobile forms should utilize native features like date pickers for improved user familiarity and efficiency. Ensuring that forms are responsive and easy to navigate on mobile devices enhances user experience and increases the likelihood of form completion.
Employing effective sharing strategies can significantly enhance the reach and visibility of your tally forms. There are multiple embedding options available, including pop-up and full-page forms. Platforms like Tally makes it easy to embed forms in WordPress, Webflow, and Framer, as well as other website builders.
Forms can also be distributed via social media, email, or custom links, making it easy to reach your target audience. Tailoring how existing forms are displayed and shared can lead to higher engagement and response rates. If you need assistance, feel free to contact us.
Online form builders have proven to be versatile tools across various sectors. From marketing to HR and personal projects, these platforms enable efficient data collection and user engagement. The best online form builder enhances the overall experience.
Let’s explore some real-world use cases and testimonials to understand the practical applications of online form builders.
In the marketing sector, creating visually appealing and easy-to-navigate forms encourages users to complete them, thereby generating leads. Ensuring forms are mobile-responsive is critical for accessibility across all devices, allowing more users to engage and register. The forms created to sell products are essential for maximizing user interaction.
Utilizing various sharing options such as embedding, popups, and custom links can significantly increase form visibility and response rates, making online form builders an invaluable tool for marketers.
HR departments utilize online forms for various purposes:
Conducting employee engagement surveys, providing valuable insights into workforce satisfaction
Facilitating job applications
Making it easier to manage and evaluate job applications efficiently
Streamlining data collection, online forms help HR professionals track candidate details and improve efficiency.
Online forms are essential tools for managing personal projects such as quizzes, RSVP forms, and volunteer signups due to their ease of use and accessibility. They are employed for creating engaging quizzes, collecting responses for event RSVPs, and facilitating volunteer signups.
Enhancing user experience in forms can be achieved through design considerations such as visual appeal and usability, while using conditional logic helps tailor questions as per user responses.
In conclusion, the best online form builders of 2025 offer a range of features and functionalities that cater to various needs. From Google Forms’ simplicity and integration with Google Sheets to Jotform’s professional-looking forms and AI capabilities, and Typeform’s conversational design, each platform has its strengths. Deftform stands out with its reliability, lifetime access option, and customer trust. By understanding the key features, pricing models, and best practices, you can choose the best form builder for your needs, ensuring seamless data collection and enhanced user interaction. Remember, the right tool can make data collection not only feasible but also enjoyable and efficient.
Currently, Deftform is offering a lifetime access package for €189, which includes a 30% discount with the code Y2MDCZOQ. This limited-time offer will soon transition to a subscription-based model, so take advantage of it now.
The lifetime package for Deftform is priced at €189 as a one-time payment, granting unlimited access to its features.
Deftform is trusted by over 1300 customers, demonstrating its reliability and commitment to customer satisfaction.
Deftform provides a 99.9% uptime guarantee per year, ensuring reliable access and minimal downtime for users.
Deftform provides B2B data enrichment through its "Business" add-on, ensuring email validity and supplying valuable additional information.